Global Shifts are organization-level shift templates created and managed by Organization Managers.

They provide shared shift information and organization-level settings that departments can use in their schedules. Departments select the Global Shifts they need and configure the available department-specific settings.

A Global Shift can be used by multiple departments.

Global Shift settings provide the organization-level definition of a shift.

The following information is defined at the organization level and cannot be changed by departments:

The Limit shift assignments per period setting is also defined at the organization level, but it can be overridden for an individual department.

Departments can configure additional department-specific settings for the Global Shifts they use. These settings will be explained in Select and Configure Shifts for a Department.

To access Global Shifts:

From this page, Organization Managers can:

The Global Shifts table displays the following information:

If a Global Shift is not used by any department, None is displayed under Departments Using.

Click the edit icon at the end of a row to open an existing Global Shift.

To create a Global Shift:

The Create Shift button remains unavailable until the required information has been entered.

The General tab contains the Global Shift’s basic information.

Enter a name that clearly identifies the shift, such as:

A Shift Name can contain up to 30 characters.

Select the time at which the shift starts and ends.

The start and end times define the shift’s working period.

A shift can continue into the following day. For example, a Night shift can start at 20:00 and end at 08:00 the next day.

Enable Break Time if the shift includes a break. You can define the break using either Fixed Time or Duration.

Select Fixed Time to specify when the break starts and ends.

Oplist automatically calculates and displays the Break Duration based on the selected times.

Select Duration when only the length of the break needs to be defined, without specifying its start and end times.

Select the break length from the Duration of Break menu. Available durations range from 0 minutes to 180 minutes, in 30-minute intervals.

Oplist displays the selected value as the Break Duration.

The configured break duration is included in the Global Shift’s break settings and is shared with departments using that shift.

Select an icon that visually represents the shift.

The selected icon helps users identify the shift in schedules, assignment lists, and other planning areas.

The Rules tab contains the scheduling rules associated with the Global Shift.

Available settings include:

Select the rule that should apply after the shift ends.

The available options are:

When Restrict specific shifts on the following day is selected, choose the shifts that cannot be assigned on the day following this shift.

For detailed information, refer to Post-Shift Assignment Rules.

Enable Limit shift assignments per period to limit how many times the Global Shift can be assigned to a staff member within a defined number of days.

When enabled, define:

This value provides the organization-level setting for the Global Shift. It can also be customized at the department level.

For detailed information, refer to Limit Shift Assignments per Period.

When Real Off Usage is enabled, use this setting to determine whether the day following this Global Shift can count as a Real Off day.

This setting applies only to the selected Global Shift. For more information, see Configure Real Off Eligibility for Global Shifts below.

To edit an existing Global Shift:

Changes made here update the organization-level Global Shift definition.

Before editing a Global Shift, review the Departments Using column to see which departments currently use it.

To delete a Global Shift:

Before deleting a Global Shift, review the Departments Using column to determine whether it is currently used by any department.

Use the Search field to find a Global Shift by name.

Enter all or part of the shift name to narrow the displayed results.

Click Filters to filter the Global Shifts list.

The available filters are:

After selecting the filter values, click Apply Filters.

Click Reset to clear the selected filters.

When Real Off Usage is enabled, each staff member must receive at least one Real Off day per week. This requirement is enforced as a hard constraint when generating an auto schedule.

When you enable Real Off Setting from the Global Shifts page, the Real Off Selector opens. This allows you to configure which Global Shifts can be followed by a day that counts as Real Off.

For each Global Shift:

After configuring the shifts, click Save Changes.

You can later change this setting for an individual Global Shift:

The Real Off setting in the Rules tab is available only when organization-wide Real Off Usage is enabled.

For example, a Night shift starts on Monday and ends on Tuesday morning. If the Real Off toggle is disabled for the Night shift, the day following the shift cannot count as Real Off. Therefore, even if the staff member has no assignment on Tuesday, Tuesday does not satisfy the weekly Real Off requirement. Another eligible day without an assignment must count as the staff member’s Real Off day.

For more information about organization-wide Real Off behavior, refer to Real Off Setting.

Global Shifts provide reusable organization-level shift definitions that can be used by multiple departments.

From the Global Shifts page, Organization Managers can:

Departments can configure additional department-specific settings for the Global Shifts they use. Of the settings defined for a Global Shift, only Limit shift assignments per period can be overridden at the department level.